Writing the Perfect Proposal

I’ve worked on many proposals and executive summaries for industries as diverse as oil & gas and green products. I’m always impressed by the amount of information offered–and depressed by the problems.

Problems That Undermine Proposals

Two problems stand out in imperfect proposals.

The writers are so close to the product (or service) and so enthusiastic that they no longer see the proposal through the customers’ eyes. Belief in your product or service is an excellent trait and should inform any proposal. However, you yourself wouldn’t make a purchase based solely on someone else’s enthusiasms; neither will your customers. They don’t want a sales pitch; they want you to solve their problem.

Because multiple writers are assigned to a proposal, it doesn’t hang together and important information is either left out or repeated so often that it becomes annoying. Proposals take teamwork, but at some point one person should be assigned to ensure consistency, clarity, and conciseness throughout the proposal.

Characteristics of the Perfect Proposal

Your potential customer has a specific issue that you need to resolve. The perfect proposal assures the customer that you understand the problem and have a solution–one that the customer can understand quickly in easily understood terms. The perfect proposal:

  • Identifies the problem or mission of the customer.
  • Explains (in everyday words) how your particular product or service resolves the problem.
  • Focuses initially on the benefits, not the features, of the product or service.
  • Differentiates the product or service to ease the customer’s process of choosing.
  • Delivers the message clearly and efficiently, keeping overall length (including attachments and links) to a minimum.
  • Gives clear contact information, including a specific person’s name, so that the customer doesn’t have to plow through your entire company directory for someone familiar enough with the product/service to answer questions.

At TWP Marketing & Technical Communication, we have over 25 years of experience writing proposals that give customers the information they want in words that clearly differentiate the product and service while exciting the customer’s interest. We can do the same for your proposals. Contact us today.